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Receptionist

Company: S&K Technologies, INC.
Location: Warner Robins
Posted on: March 15, 2020

Job Description:

Provide general office support with a variety of clerical activities and related tasks in a professional manner. The receptionist will be responsible for securing the office during regular business hours to ensure no unauthorized access is granted, greet guest and ensure they are properly badged and escorted, answer incoming calls and direct to appropriate associates, mail distribution, flow of correspondence, maintain appropriate inventory of supplies along with additional standard clerical duties. The receptionist is the first impression of the company. Therefore, must be courteous, customer focused, well organized, flexible, and able to demonstrate proficient communication.Essential Duties and Responsibilities:Duties and Responsibilities consist of but are not limited to the following:

  • Ensure work station and facility is manned and secure during regular business hours to prevent unauthorized access.
  • Greet, assist, and direct customers, visitors, and staff as appropriate. Screen as necessary if guest is not expected.
  • Ensure all guest sign-in and out when entering/exiting the facility. Ensure that visitors are provided a visitors badge, are escorted by an authorized employee, and return the badge upon exiting.
  • Answer and screen telephone calls and direct to the appropriate associate. Transfer callers to the associates voice mailbox and/or take messages when the associate is unavailable.
  • Utilize the intercom system for appropriate and professional announcements.
  • Retrieve messages for various personnel in the carbon message book and ensure delivery of the message.
  • Provide callers with information such as company address, directions to the company location, company fax numbers, company website and other related information.
  • Arrange conference calls and set up meetings, and provide refreshments as needed.
  • Receive, sort and forward incoming and outgoing mail and publications. Coordinate the pick-up and delivery of express mail services (FedEx, UPS, etc.).
  • Detailed data entry and retrieval as required.
  • Compose and type routine correspondence and documents as required.
  • Assist with other related clerical duties such as photocopying, faxing, filing and collating. Ensure general copiers are in operational order and fully stocked.
  • Perform end of the day office checks to include but not limited to break room, reception lobby, office lights, etc.
  • Replenish inventory by ordering, receiving, stocking, and distributing office supplies to include but not limited to breakroom and facility maintenance supplies.
  • Maintain a clean and organized office supply, copy/fax area, breakroom, and receptionist area.
  • Restock and maintain the company vending machine. Ensure that the janitorial services responsibilities are met and notify supervisor if not. Correspond with service provider for specific janitorial needs.
  • Conduct and inspect monthly facility safety inspections at designated facilities, maintain required safety reports and files.
  • Maintain key inventory and assign keys with appropriate permissions.
  • Provide support and data as requested for administrative purposes and in support of the Quality Management System.
  • Must perform other duties as assigned at the discretion of management.Job Requirements:High school diploma and one (1) year of administrative experience desired. Ability to perform general office duties in a typical office environment. Must be proficient with standard office equipment and Microsoft Office Suite software (Outlook, Power Point, Word, Excel, etc.). Quick learner with excellent organizational and interpersonal skills is required.Must be eligible to satisfy a background investigation in order to obtain a security clearance.

Keywords: S&K Technologies, INC., Warner Robins , Receptionist, Administration, Clerical , Warner Robins, Georgia

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